Conducting a successful board meeting takes planning and execution. It is essential to keep the board on track and on topic for a productive and efficient discussion. It can feel like a daunting task however, with a little planning and follow-up, you can run the perfect board meeting for your business.
Start at the right time. This will set the tone and show respect for your fellow board members. Especially when beginning a virtual meeting, it’s crucial to start on time and to stick to your timetable. This will help you ensure that you have enough participants to have quorum. Quorum is the minimum number necessary to conduct business at the meeting.
Open the meeting by calling the meeting to order. This will ensure that everyone is on one page and ready to begin the meeting. Typically, this is handled by the secretary of the board. It includes calling the names of every board member to determine who is in attendance. This will determine whether there is a quorum present and if the meeting is able to continue according to the plan.
Present a state of the Union A state http://boardmanagers.net of the union address is a great way to start the meeting and frame the future discussions. The CEO or C-level executives can briefly discuss the current state of your company and any new challenges and opportunities for growth that have risen in the past board meetings.
Time for new topics It’s a good idea to take a few minutes off at the end of the agenda for any ad-hoc or new topics that come up during the meeting. This is an excellent method of ensuring that all important topics get the attention they require and that all pertinent information is included in the minutes of the board meeting.